How To Plan Your Professional Video Shoot

You have an idea for a video production, and you want to make it happen. You know that you need talent, crew members, and equipment to pull it off properly. But how do you actually plan out this process? What steps do you take from the initial brainstorming stage until the moment when you hit “upload” on YouTube? Well, that’s what this blog post will explain!

You Have a Video Production Idea

You have an idea for a video and you’re ready to start. Now what? To plan your video production, follow this five-step process:

  • Make a list of all the things you want to do.
  • Make sure you have enough time and resources.
  • Make sure you have the right people to help you.
  • Make sure you have the right equipment (camera, tripod, etc.).
  • Make sure you have the right location for filming (outdoors if at all possible).

Set a Detailed Budget

The next step is to set a detailed budget for the project. This can be tricky, but it’s essential that you have a clear understanding of how much money you can afford to spend on this project before moving forward.

One way to do it is to figure out how much each aspect of the video shoot will cost, and then add it all up. If something seems too expensive, consider whether or not there’s any way you could cut costs on that particular aspect of the shoot. 

Review Your Script with the Producer

Once you have a script, it’s important to make sure that your producer understands what you want to achieve. If the shoot is going to be a narrative and not an instructional video, for example, then some changes may need to be made.

If possible, try to find someone who knows about video production as well as acting or other jobs like location scouting. This person can help with casting and making sure that all the actors are available when needed. It will also be useful if they have experience in scheduling shoots so they can advise on how much time should be allowed for each scene.

It’s worthwhile getting an idea of what the budget is before finalizing anything else because this will help determine whether certain items such as props or costumes are necessary or if there is enough money available for equipment hire companies instead (such as lights). Alternatively, you can partner up with a business that can take care of everything from pre to post-production, such as the Hedgehogs vs Foxes video production company. This way, managing a budget and keeping track of costs will be much easier.

Do Not Rush Your Location

The location of your shoot is one of the most important parts of creating a video. You need to make sure that you find a place where there are no distractions, and that it will look good on camera.

If you’re filming in public, make sure you get permission from the people who will appear in the background or foreground before shooting; if you’re filming on private property—like someone’s home—you’ll also need to ask them for permission.

Find Like-minded Talent

When you’re trying to make a great product, you need to work with other people who share your same values. You want people who are willing to work hard, work with you and for you. This can be difficult when the team is geographically spread out or not located nearby.

However, it is possible to find like-minded talent through places like Upwork or Fiverr. It’s also worth noting that some job listings on these sites require that applicants have a certain number of hours completed as part of their portfolio before they will be considered for employment. This can help ensure that you are working with someone who has experience doing what he/she says they do best!

Hire Professional Crew Members

If you’re going to hire a professional crew, you’ll want to make sure they fit the bill. The best way to do so is by hiring people who have the right experience. A good crew member should know how a professional shoot works, what equipment is needed and what steps need to be taken for proper planning.

While it may seem like hiring someone with experience in video production would cost more than hiring someone without any experience at all, this isn’t necessarily true.

Do Not Be Afraid to Ask for Help From Your Friends, Family, and/or Colleagues

Another thing you want to be sure of is that you are asking for the right kind of help. You can ask friends and family members, but most likely they will not have the expertise needed to run a professional video shoot.

If you’re in need of talent, it may be best to reach out to your network and see if anyone knows someone who would be willing to lend their time and talents. If nothing else, they might have some connections that could come in handy during production.


We hope that this article has helped you get a better idea of how to plan your next professional video shoot. If you have any questions or comments, feel free to leave them below! We’d love to hear from you.